How to Choose the Best Interactive Displays for Business?
There are plenty of considerations that you can make when picking interactive displays for business collaboration, but how to choose the best solutions for the meeting room from various brands?
Currently, unresponsive technology and a lack of real interaction and collaboration mean that many management figures in office spaces are losing out on potential staff insights. At the same time, other business structures miss the chance to gain a consensus over important internal decisions.
One way to make the most of your meeting room potential is to implement interactive display technology capable of bringing a fully collaborative, interactive experience for all participants in the company. The key benefit is encouraging the sharing of ideas and higher levels of comprehension among colleagues.
In this post, we’ll look more in-depth at how your business can supercharge its collaboration by using interactive displays for business settings, conference rooms, or even huddle rooms.
Table of Contents
What is an Interactive Display?
Interactive flat panel displays take the form of large multi-touch screens embedded with an operating system, including its OS, which means that the interactive flat panel displays can act as its collaborative meeting platform – without needing external administrative preparation, not just a traditional multi-touch display.
Interactive flat panel displays are intuitive enough to host entire meetings, huddle room meetings, video conferencing, training courses, or collaboration sessions in a way that involves all participants.
While some companies still rely on projections and whiteboards, interactive flat panel displays can show participants details, charts, and multimedia in full, rich, 4K clarity. Built-in apps and cross-platform functionality mean that managers or meeting holders can confidently orchestrate their content, and participants can contribute to the information on the show remotely.
How to Choose the Best Interactive Displays for Business?
It’s fair to say that business collaboration techniques have already come a long way in the 21st century, and interactive flat panel displays represent a significant next step in adding a truly interactive element to the office meeting room.
In addition to the interactive flat panel display price, there are plenty of considerations that you can compare and review when picking the ideal solutions from various interactive displays for business scenarios. Let’s review from the hardware side:
1. Hardware Specifications
One of the most significant things to consider is the type of hardware you want to use in your interactive displays for business.
Resolution can play a vital part in the experience your meeting room offers employers and employees.
While smaller-scale huddle rooms can use 1080p FHD displays, larger meeting rooms, board rooms, and fully immersive suites benefit from a 4K/UHD (3840 x 2160 pixel) resolution.
Because the quality of interaction is paramount to our displays, AG Neovo uses a 4K resolution for Meetboard 3 interactive displays for business.
Naturally, size matters too.
When deciding on the size of an interactive flat panel display to suit your business needs, take a moment to consider the size of the meeting room. It’s also worth thinking of the size of the potential audience you’ll have for your interactive screen.
There’s no specific rule when choosing a display screen size that fills the meeting room. Typically, 65” is fine for small-to-medium sized spaces or huddle spaces (less than 5 persons), while 75” is suitable for a medium-sized meeting room (5~10 persons), and 86″ is perfect for a board room area and beyond (more than 10 persons). AG Neovo provides 65”, 75”, and 86” to meet any of your meeting rooms’ requirements.
As a meeting platform, connectivity is another vital facet of a high-performance interactive display.
An interactive display can allow all meeting participants to wirelessly connect via their own notebooks and smartphones, video conferencing equipment, or other internet-enabled devices – helping to make an impression on clients and board members alike.
HDMI, VGA or DisplayPort signal inputs allow you to connect to external PC and laptops if any meeting participants or guests would like to use their laptops for presentation purposes.
- PC/OPS Slot: This enables you to connect to an optional Windows-based PC/OPS module, and turns your interactive display into a powerful PC.
- USB 2.0/3.0 & USB-C: These connectivities allow you to connect Meetboard with external devices, like a storage hard drive, to share or save your files from a USB drive. You can also easily connect a webcam, wireless dongle, or video conferencing devices to Meetboard quickly and easily through a single USB-C cable, and wirelessly mirror and touch the screen while charging your devices.
- LAN & Wi-Fi/Bluetooth Module: The interactive flat panel display allows participants to access the Internet whether they use Ethernet or an included Wi-Fi/Bluetooth Module.
1.4 Touch & Stylus
Touch functionality is a key feature of interactive whiteboards. It allows participants to write, annotate and operate the platform using either their fingers or a stylus and enables multiple users to draw on the display for group discussion.
But there are some considerations you need to make when it comes to touch functions. Most interactive flat panel displays support 20 touch-points – but this is only from a hardware perspective. This means that although your display has a higher capacity for points, the operating system might limit the flat panel to just 10 touch-points. However, the limited points are still considered fine for multiple users to write or draw.
If you want to use Windows OS, this operating system will allow as many as 20 touch-points. Though, if you want to use your macOS laptop, you will need to download a driver and install Mac gestures to the display.
Thinking about the meeting scenario, group discussion for idea collaboration will be very important, Meetboard 3 interactive display for business bundles in two double-headed stylus pens capable of being operated simultaneously with two different writing colors.
Schedule a demo to learn more about Meetboard 3.
2. UI & UX Designs
2.1 Onboard Operating System
When considering your hardware, it’s essential to take the time to weigh up whether your interactive whiteboard is integrated with any onboard operating systems or your display acts only as a large multi-touch screen. Today, many competent interactive displays embed Android OS, allowing you to start meetings in an instant.
AG Neovo Meetboard 3 offers an all-in-one design in this respect, allowing users to tap into its built-in Android OS. You can immediately turn on the interactive display and go for your meeting without connecting to any external PC system.
This design is particularly vital when you’re having a huddle meeting, an urgent meeting, or some participants bring a laptop for a meeting.
Usability is one of the biggest concerns among adopters of interactive display technology. Investing in advanced collaborative hardware is a significant show of ambition and adaptability, but it won’t amount to much if managers cannot use the screen.
For meeting purposes, time efficiency and productivity are the key consideration for hosting a meeting. The user interface or any function design should be easy to understand and easy to use, letting all meeting participants engage in the meeting without wasting time on the display operation.
2.2 Home Screen & Customized Assistive Menu
Some high-performance and relatively low-cost displays habitually under-investing in the user interface or utilize a complicated UI which can lead to confusion among users.
AG Neovo Meetboard 3 interactive displays for business collaboration feature a simplified and aesthetic Android UI that springs into action as soon as the home screen launches. There are merely the initial options of choosing a file for your presentation, mirroring mobile devices, launching an application, or initiating annotation functions.
The best of Meetboard 3 home screen is that the assistive menu on the two sides of the screen is customizable. You can easily drag and drop up to 4 preferred apps and tools on the side toolbars.
2.3 Annotation Tools
Furthermore, Meetboard 3 provides annotation for the best experience. By utilizing an intuitive annotation toolbar capable of offering useful functions with less learning curve when users interact with the flat panel display in real-time.
The first way is the instant annotation tool. This allows you to annotate different file formats, including images, videos, apps, etc. You can choose different colors and brush thicknesses to visualize your idea right on the screen.
2.4 Whiteboard App & Custom Toolbars
The other way is a built-in whiteboard app with more collaborative functions. Meetboard Whiteboard App provides a user-friendly canvas to import any images, office files, or web pages, and you and your teams can annotate together.
You can choose a wide variety of colors, and brush thicknesses, and also insert tables, and sticky notes to assist in your brainstorming process.
The Meetboard whiteboard app also amazes you with a custom toolbar setting where you can select favorite and frequently used tools displayed on the toolbar.
Again, it’s worth taking some time to explore your needs when picking the right interface for your meeting room. This decision is significant if you’re not the most confident user of collaborative technology.
2.5 Widget Settings
Widget tools are often used on your smartphones, and with AG Neovo Meetboard 3, you can easily place widgets on the home screen to show important information and quickly access frequently visited web pages.
3. Business Meeting Collaboration
Of course, the aim of the game is collaboration.
But what form of collaboration suits your business needs the most? Are you primarily looking to mirror your displays? Or are you aiming to support and annotate a series of different files in front of dozens of employees?
Also, when you are finishing your meeting, how will you share meeting minutes or how to save your brainstorming ideas or consensus for the follow-up?
Here, you must be aware of just what you’re buying.
3.1 Screen Mirroring From Mobile Devices
BYOD has been the trend for businesses. Working on tablets and mobile phones have become common behavior today, while 67% of employees use personal devices at work. It’s better to consider the mirroring capabilities of your interactive flat panel display.
Also, how easy would it be to offer collaboration in your meetings from these mobile devices while checking whether there’s any mirroring application integrated within your flat panel and how it works?
There are several ways to do a wireless presentation or screen mirroring, like using the wireless dongle or installing the software. But is there any new way to mirror your devices to the big screen?
Meetboard 3 supports AirPlay, Miracast, and Chromecast screen mirroring. If you want to instantly share images from iPhone/ iPad/ MacBook or Android phones, Airplay and Miracast help you to wirelessly present multimedia content with ease.
Using a notebook and Google Documents for the presentation, you can use the “cast” function from the Chrome browser. You or your guests invited to the meeting do not need to install any software to do the wireless presentation. And you don’t need to pass an external wireless dongle to the next presenter.
Meetboard 3 also integrates Bytello Share App, enabling an easy-to-connect gateway to your meeting participants’ mobile devices. The display can show up to 9 devices mirrored on the screen simultaneously. The participants can draw or write on their mobile devices and mirror their contents to Meetboard 3.
While it’s not considered essential to some, given the role that mobile devices play in bringing interconnectivity to meeting spaces, it’s worth looking at whether your interactive display developer has a dedicated mobile app for added connectivity.
3.2 Compatible with Video Conferencing Camera and Software
Video conferencing is one of the key efficient ways to communicate with remote staff or clients. To set up a video conferencing platform on the interactive display, you need to think about whether the display can be compatible with the all-in-one camera and video conferencing software.
Connecting the camera to the display is easy. One USB port can help to solve this hardware installation.
Now, a few brands are launching interactive displays with a built-in camera as an all-in-one concept. It solves the installation effort and is driver-free. But, the built-in camera specification may not be excellent as dedicated video conferencing brands.
Software is also a key element. There are several popular video conferencing software or app in the market, like Zoom, GoToMeeting, Teams, Skype etc. It is impossible to host or join video conferencing without the software. So, before choosing an interactive whiteboard to be your video conferencing platform, you need to check whether the display provides a built-in video conferencing app or offers a flexible way to install the software.
For example, Meetboard 3 is ready to support most of the current all-in-one video conferencing cameras, like Logitech Meetup. Once the camera is connected to Meetboard via a USB cable, the camera will be automatically activated. With the Android-based open-source platform, Meetboard 3 supports you to download your preferred video conferencing app’s APK file from the provider’s official website and install it back on Meetboard 3.
3.3 Support Multiple File Formats
Because many interactive whiteboards are integrated with an Android-based OS, it’s important to make sure they also support Microsoft Office file formats, like Word, PowerPoint, Excel, and PDF – as these files are very commonly used by businesses. Meetboard 3 comes preloaded with WPS Office, an application that supports both Office and PDF files.
3.4 Cloud Drives
Cloud connectivity is another collaborative tool that’s being viewed with increasing importance, as most of us save and share documents via Cloud Drives.
Meetboard 3 provides the cloud drive shortcut so that you can wirelessly access, share and save files and folders that connect to your Google Drive or Microsoft OneDrive.
Some older devices may be unable to offer satisfactory cloud-based connections, meaning the prospect of more unnecessary wires. Connections to Microsoft OneDrive and Google Drive should be considered essential to businesses nowadays.
3.5 QR Code Scan and Save
AG Neovo constantly looks at fresh ways to ensure that your approach to collaboration is as seamless as possible, and the Meetboard 3 supports QR Code scanning to provide fresh avenues for mobile devices to download files with ease.
You’ll no longer need to use your mobile phone to take a picture to save your meeting files and spend time using a document application to adjust to the images. QR Code scan and save can download exact files as you see them on Meetboard 3.
3.6 Embedded Email Application, A “Must Have” Feature!
Sharing by email is a unique feature within the Meetboard Whiteboard App based on considering different meeting scenarios occurring all the time, like Internet/Wi-Fi connection problems, privacy and security issues, etc.
While many displays can share annotated contents by saving files to a connected USB or cloud drive, AG Neovo’s Meetboard does the extra step. One of the biggest problems in meeting room scenarios is USB connectivity, with access to storage devices prohibited due to security issues and virus concerns.
So, how can you save files and take them with you?
There’s also the issue of privacy. Why should anyone log in to their Google account to access files while in a meeting room? If you forget to log out after you save your files, you might expose your account information or every file in your cloud drive.
Additionally, in some scenarios, Wi-Fi is restricted in the meeting room or the entire company. How can you share or mirror your presentations or files from your mobile devices to the interactive display? Or even use a QR Code scan and save as AG Neovo offers?
You can directly compose emails from the Meetboard Whiteboard App and send the files without using an external PC. Before the meeting, you can send files to the Meetboard email account, so you don’t need to bring a laptop. When the meeting finishes, you can also send out the meeting minutes, just like you send out an email the way you do every working day.
The most important advantage of the email function that differs from various sharing functions is the efficiency of bringing all your attendants in line with the meeting conclusion, unlike saving files into a USB drive, or cloud drive, where individuals save the files.
In this case, the files would still need to be sent to others again from whoever saves them, queuing to save files to USB drives or cloud drives one by one or asking whoever saves the files from emailing them later.
Once you capture your team’s ideas, you can instantly compose an email that can be sent to all participants at once – keeping your teams in line with the meeting consensus for follow-up.
6 Tips to Pick the Best Interactive Displays for Business Collaboration
1. Screen Sizes: Always Keep Your Audience in Mind
The most important consideration is your audience. Interactive displays for business can suit different meeting rooms, but the overall goal should be to create a system that keeps employees, clients, and board members engaged. If your teams typically consist of around a few members, it could be best to save money and buy a 65″ screen.
If a meeting room typically squeezes in over 10 personnel, it could make more sense to invest in a larger flat panel display to keep everyone engaged.
2. UI/ UX Design: Cater to All Potential Users
Caters to your strengths and those of prospective users. In certain industries or traditional companies, managers may be unaware of more modern collaborative practices. In this case, spend more time looking for user-friendly models than those brimming with complex features. Be sure to look out for user reviews, which will often cover ease of use.
3. Compatibility & Accessibility: USB Drives, Cloud, Samba and FTP Service
When exploring your interactive whiteboard options, take some time to look at the types of presentation files your business uses. Compatibility is an often overlooked part of the buying process for collaboration tools but can save users plenty of hours in getting up to speed with things.
Accessibility is also critical for meeting attendees. You must quickly access and transfer meeting files between your local PC and the interactive whiteboard.
Meetboard 3 allows you to easily access, share and transfer your files via USB Drives, Cloud Drives, and even an advanced setting with Samba and FTP services, ensuring the highest data security while you access files with other local users.
4. Wireless Presentation: Screen Mirroring from BYOD Users
We live in an interconnected world. So much so that lots of business is conducted on mobile devices today. Consider the mirroring capabilities of the displays you wish to buy.
Bytello Share App on Meetboard 3 offers the possibility of simultaneous mirroring from 9 devices at any time.
5. Email to All: Keep in Line with The Results
How will you share your information post-presentation? It can be troubling and time-consuming to email presentations to all participants following a meeting. But AG Neovo features a unique asset in that its built-in email function can easily send fully detailed, annotated swathes of data to all users.
This particular factor could be vital if you intend to bring convenience to meeting minutes’ distribution.
6. Video Conferencing Ready: Connect to Your Colleagues Remotely
Working remotely poses many difficulties to business owners. That’s especially true when you’re navigating teams that require much collaboration to accomplish the tasks at hand.
Luckily, working remotely is being transformed with the interactive display. Meetboard 3 brings you a video conference ready, that lets your employees and teams connect no matter where in the nation they are.
If you’re looking for a video conference collaboration tool that helps your business succeed as a remote team, you’re in the right place.
Interactive whiteboards are a giant evolutionary leap for company collaboration practices. They enable a meeting and conference room engagement level that’s never been possible, with high-quality multimedia content and interactive features that can be digested and edited in real-time.
The technology may appear complex at times, but with the right operating system, wireless screen mirroring, and USB-C connectivity, many interactive displays can be easily operated, and a relatively small learning curve for managers and employers alike.
AG Neovo has looked to prioritize ease of use alongside comprehensive business collaboration technology within Meetboard 3. Dual-stylus annotations and multi-device compatibility are intertwined in an Android-based operating system designed to be instantly recognizable and understandable to users.
With the added option of a range of sharing functions, AG Neovo Meetboard 3 interactive displays for business meetings helps you and your team stay on the same track and provide your business to collaborate in confidence long into the future.
Interested in getting more information? Request a demo today!